Simple meeting room displays that show people what is happening and where
Show the room name, today's schedule, and whether the room is free — on any screen, outside any door. No calendar integration needed. No booking system to learn. Just a clear sign that tells everyone where to go and what is on. Updated from your phone in seconds.
No credit card required • Cancel anytime • From £10/Location/month
Nobody knows which room is free, who booked it, or what is happening inside
You have rooms. People use them. But between the using and the knowing sits a gap that wastes time, causes confusion, and makes your building feel disorganised — even when it is not.
A school has six rooms that teachers, support staff, parents and outside tutors all share. There is a paper booking sheet taped to the wall beside each door. Half of them are out of date. A teaching assistant walks the corridor at 9:15am looking for a free room for a one-to-one reading session. She tries three doors before finding one that is actually empty. A care home has a quiet room for family visits, a staff meeting room, and a therapy room used by visiting physiotherapists, speech therapists, and GPs. The manager keeps the schedule in a diary on the reception desk. If the diary is wrong — which it regularly is, because the physio rearranged her visits last week and nobody told reception — the family walks in on a therapy session. Awkward, unprofessional, and entirely avoidable.
This is not a technology problem. You do not need a booking system or a £200 tablet outside every door. You need a sign. A clear, visible, accurate sign that tells people what is happening in this room, right now.
The hidden cost of people wandering corridors and opening the wrong door
People waste time looking for rooms
Finding a free room should take five seconds. When the signs are wrong, it takes five minutes. Check the door. Open it. Apologise to the people inside. Try the next one. Multiply that by every person who needs a room, every day, and you are losing hours of productive time each week.
Interruptions break concentration and feel unprofessional
A family having a private conversation with a care home manager about their mother's end-of-life care. A member of staff knocks, opens the door, sees the room is occupied, and backs out. Nobody did anything wrong, but the experience feels careless. These interruptions happen because the sign on the door does not reflect what is happening inside.
Ghost bookings lock out rooms that are actually free
Someone books a room for 2pm. The meeting is cancelled at lunchtime. The room sits empty all afternoon with a sign that says "Booked." In a school with limited space, that is a classroom wasted for three hours. In a community centre that charges for room hire, it is lost income.
Visitors feel lost
A parent visiting a school for a meeting with the SENCO does not know which room to go to. A visiting GP arriving at a care home does not know which room has been set aside for consultations today. Every building assumes visitors know where things are. They do not.
A meeting room display screen anyone can set up and update in seconds
NowBoard is a simple meeting room display that shows the room name, today's schedule, and whether the room is available — on any screen, outside any door. It is not a booking system. It is not a room scheduling platform. It is a clear, digital sign that replaces the paper sheet taped to the wall.
Plug in a NowBoard Player
A small device (about the size of a phone charger) that connects to any screen via HDMI. Uses your existing wifi. Costs around £139.
Set up the room display
Enter the room name, add today's bookings (time, title, organiser if you like), and choose a layout. NowBoard shows the current booking, the next booking, and whether the room is free.
Update from anywhere
Cancel a meeting? Change a time? Add a last-minute booking? Update the screen from your phone, laptop, or tablet. The display refreshes instantly. No calendar integration required — though NowBoard can pull from a shared calendar if you have one.
How different organisations use NowBoard meeting room displays
Schools — showing which room is being used and by whom
Schools have rooms that serve multiple purposes throughout the day. A classroom used for maths at 9am becomes an intervention room at 10:30, a parent meeting space at 1pm, and an after-school club at 3:30. A NowBoard meeting room display screen outside the door shows the current use and what is coming next. Teachers, support staff, visiting tutors, and parents can all see at a glance whether the room is available. No need to find the office manager. No need to check a paper timetable.
"The displays have virtually eliminated the double-booking conversations the SENCO used to have three times a week." — Office Manager, primary school, BirminghamCare homes — managing therapy rooms, family visit rooms and staff meeting spaces
A NowBoard meeting room display outside each room shows who is using it now, what is next, and when it is free. The receptionist updates all the room displays from one screen. Visiting professionals check the door sign when they arrive instead of asking at reception. Family members walk to the room they booked and see a screen confirming it is ready.
"The visiting physiotherapist arrives, checks the screen outside the therapy room, sees 'Available — your session is at 10:00', and sets up without needing to ask anyone. The displays save reception staff 20–30 minutes of room-related questions per day." — Home Manager, West SussexCommunity centres and village halls — showing today's bookings for hirers and visitors
A NowBoard meeting room display in the entrance or outside each room shows today's bookings clearly. Hirers see their group name, the time, and the room — before they unload their car. Walk-in visitors can see what is on today and when. The caretaker or centre manager updates the screens from their phone and does not need to be in the building to do it.
"The hall's regular users say they no longer need to phone ahead to check which room they are in — the screen outside the door tells them. When a hirer calls to change their time, I update the display in 10 seconds." — Committee Chair, village hall, North YorkshireSmall offices and coworking spaces — simple room signs without enterprise software
If you have a small office with two or three meeting rooms, you do not need a booking system, calendar integration, or an IT project. You need a sign on the door. NowBoard does exactly that — for £10 per Location per month. The office manager, the receptionist, or anyone on the team can update the room schedule in seconds from their phone.
"The displays have 'stopped the thing where you knock, interrupt a client meeting, and have to apologise.' The cost: £20 per month for both rooms." — Office Manager, accountancy firm, ManchesterChurches, leisure centres and shared-use buildings — showing who is where, today
Buildings that host multiple organisations, groups, and activities face the same challenge: the building knows what is happening, but the people inside it do not. NowBoard meeting room displays work in any building with shared rooms. Mount a screen outside each room, or put one display in the entrance showing all rooms and their current status.
"The group leaders say they feel 'more professional' because there is a proper sign showing their session when they arrive." — Church Warden, BristolWhy NowBoard is the meeting room display for organisations that do not need enterprise software
No calendar integration needed
Most schools, care homes, and community centres do not have a shared digital calendar for room bookings. They have a diary, a spreadsheet, or a phone call. NowBoard works with that.
Works on any screen
Use a small tablet, an old monitor, or a TV. Plug in a NowBoard Player and the screen becomes a meeting room display. No specialist hardware. No proprietary tablets. Use what you already have or buy a small screen for £50–80.
Anyone can update it
The office manager. The school receptionist. The care home administrator. The village hall committee chair. If they can send a text message, they can update a NowBoard meeting room display.
Manage all rooms from one place
See every room in your building from a single dashboard. Update one room or all of them. See at a glance which rooms are showing current information and which need attention.
From £10 per Location/month
Two meeting rooms: £20/month. Five rooms: £50/month. No setup fees. No annual contracts. No hidden costs. See pricing.
Works offline
If your wifi drops — and in older buildings, it does — the screens keep showing the last update. When the connection returns, they sync automatically. Nobody sees a blank screen or an error message.
Get your first meeting room display running in under 15 minutes
Sign up for a free trial
No credit card, no commitment.
Plug in a NowBoard Player
Connect it to any screen via HDMI. Connect to your wifi. The player is about the size of a deck of cards and costs around £139.
Set up the room
Enter the room name, add today's bookings, and choose a layout. The screen shows the room name, the current booking, the next booking, and when the room is free.
Update any time
Meeting cancelled? New booking added? Update the screen from your phone in five seconds. The display refreshes instantly.
Common questions about meeting room displays
Do I need to connect NowBoard to Outlook or Google Calendar?
No. NowBoard works as a standalone meeting room display. You type the room name and the schedule, and the screen shows it. If you want to connect a calendar later, you can — but it is entirely optional. Most schools, care homes, and community centres use NowBoard without any calendar integration.
What screen do I need?
Any screen with an HDMI port. For a meeting room display mounted beside a door, a 10–15 inch screen works well. You can buy a suitable screen for £50–80. If you already have a TV or monitor spare, use that.
Can one person manage all the room displays?
Yes. NowBoard has a single dashboard where you can see and update every room display in your building. Update one room or all of them from your phone, laptop, or tablet.
How much does it cost?
£10 per Location per month. Two rooms: £20/month. Five rooms: £50/month. No setup fees. No annual contracts. No per-user charges. Free 14-day trial to start. See pricing.
Is NowBoard a room booking system?
No. NowBoard is a meeting room display — a digital sign that shows what is happening in a room. It does not handle bookings, availability checking, or calendar synchronisation (unless you choose to connect a calendar). If you need a full room booking system with real-time calendar integration, you may want to look at products like Joan or Roomz. If you need a simple, affordable sign outside the door, NowBoard is what you need.
Can we show all rooms on one screen?
Yes. NowBoard can display a multi-room directory on a single screen — ideal for reception areas or building entrances. Show every room, its current status, and the next booking, all on one display. Visitors and staff can see at a glance which rooms are free and which are in use.
What happens if our wifi goes down?
The screens keep showing the last update. When the connection returns, they sync automatically. Nobody sees a blank screen or an error message. This is particularly important in older buildings where wifi coverage can be inconsistent.
A sign on the door costs less than the time you waste without one
Every time someone walks the corridor checking rooms, opens a door they should not have opened, or asks reception which room is free — that is time and goodwill your organisation is spending on a problem that costs £10 per month to solve. No booking system to learn. No calendar to connect. No IT project to approve.
No credit card required • Cancel anytime • UK-based support • From £10/Location/month
Questions? Get in touch — we are happy to walk you through how NowBoard meeting room displays work for your building.