Event signage that shows delegates what is on, where it is, and what is next
Display your conference schedule, session boards, and live programme updates on any screen at your venue. When a speaker cancels or a session moves room, update every screen from your phone in seconds. No AV contractor. No reprinting. No enterprise software. Set up in minutes, update in real time.
No credit card required • Cancel anytime • From £10/Location/month
Three hundred delegates arrived ten minutes ago and half of them do not know where to go
You have a programme. It took weeks to finalise. Speakers confirmed, rooms allocated, timings balanced. The programme is done. The problem is getting that programme out of your spreadsheet and into the heads of the people standing in your foyer with a lanyard and a coffee, looking for Room 3.
A training company runs a two-day leadership conference at a hotel in central London. Four breakout rooms, a plenary hall, and 180 delegates. The programme was printed two weeks ago. But since then, one speaker pulled out, another asked to swap from the morning to the afternoon slot, and the hotel moved the lunch service to a different floor because of a plumbing issue. None of these changes are in the printed programme. They are in the event manager's head, in a WhatsApp group with the speakers, and on a clipboard at the registration desk.
A professional association holds its annual conference. Six hundred delegates across two days. The printed programme booklet cost £1,800 to design and print. By 10:30am on day one, two sessions have swapped rooms because of a projector fault, the afternoon panel has gained an extra panellist, and the post-lunch workshop leader is stuck on a delayed train. The booklet in every delegate's bag is wrong on four counts and it is not yet lunchtime. These are not edge cases. This is what event day looks like when your programme display is static and your programme is not.
Every minute your signage is wrong, your event feels disorganised
Late arrivals disrupt speakers and delegates already seated
A speaker begins their talk to a half-empty room. The missing delegates are not disinterested — they are lost. They arrive eight minutes late in a cluster that interrupts the opening. The session never recovers its rhythm. This happens in every room, at every session change, all day long.
Your events team becomes a human information desk
Instead of managing the event — checking AV, liaising with speakers, coordinating catering — your team is standing in corridors giving directions. Every answer takes 30 seconds. Multiply that by 200 delegates asking across six session changes and your operations team has spent its entire day as a signpost.
Programme changes cascade faster than you can communicate them
A speaker cancels at 9am. That is one change. But it means the session after now starts 30 minutes early, or you insert a break, or you move sessions to fill the gap. One cancellation becomes five changes across three rooms. Each change needs communicating to delegates scattered across the building.
Printed programmes become litter by lunchtime
Delegates pick up the booklet at registration, glance at it once, and put it down on the nearest table. Your carefully designed, professionally printed programme — the document that cost £1,500 and three rounds of proofing — has a useful life of about 45 minutes.
Programme displays that update as fast as your programme changes
NowBoard is event signage software that puts your conference schedule, session boards, and "what's on now" information on any screen at your venue — and lets you update all of it from your phone in seconds. It is not an event management platform. It does one thing well: it displays your programme on screens and keeps those screens accurate when things change.
Plug in a NowBoard Player
A small device (about the size of a phone charger) that connects to any screen via HDMI. Uses the venue's wifi. Costs around £139. Works on any TV or display the venue already has.
Build your programme display
Enter session titles, speakers, times, and room assignments. Choose a layout: single-track timeline, multi-track grid, or "what's on now" spotlight. Apply your event branding — colours, logo, fonts.
Go live and update in real time
Speaker cancelled? Session moved room? Lunch extended by 15 minutes? Change it on your phone. Every screen refreshes instantly. No AV contractor to brief. No enterprise software to learn.
How event organisers use NowBoard to display programmes and schedules
Conference schedule boards — the full day at a glance
For a single-track conference, the schedule board is a simple timeline — session title, speaker, time, room — running from the opening keynote to the closing remarks. For a multi-track conference, the schedule board becomes a grid: tracks across the top, time slots down the side, sessions filling each cell. Place schedule boards where delegates naturally pause: the main entrance, the coffee station, the lift lobby, and outside the plenary hall. The more screens showing the programme, the fewer people asking your team for directions.
"When the afternoon keynote was delayed by 15 minutes, the event coordinator extended the panel slot on her phone while standing at the back of the room. All six screens updated before the panel finished. Delegates leaving the panel saw the adjusted keynote start time on the nearest screen and walked straight to the plenary hall without asking anyone." — Fintech industry conference, London"What's on now" displays — answering the question delegates ask most
A "what's on now" display is a screen that shows only the sessions currently in progress and the sessions starting next. Place these screens at decision points — the main staircase, the corridor split between tracks, the entrance to the breakout wing. At each point, the delegate glances at the screen, sees their session, sees the room number, and walks. No programme booklet. No phone. No asking.
"A delegate walking out of a talk at 11:25 glanced at the screen, saw that the talk she wanted starts in Room 2 at 11:30, and walked directly there. She did not check the printed programme because the screen told her everything she needed in two seconds." — Design conference, BristolSession boards outside rooms — the digital door sign for events
Outside each session room, a small screen shows what is happening inside: the session title, the speaker's name, the time, and how long until the session ends. Session boards solve the problem of delegates arriving at a door and not knowing whether this is their session. They also solve the problem of delegates arriving at the right room at the wrong time — the screen shows how long the current session has left, so someone who arrives five minutes early can see "Session ends in 4 minutes" and wait rather than opening the door.
"Delegates waiting in the corridor know exactly when they can enter for the next presentation without hovering at the door." — Medical education conference, EdinburghMulti-day programme displays — different day, same screens
A three-day conference means three different programmes. With NowBoard, you pre-load each day's programme before the event starts. At the end of day one, the screens switch to day two's content automatically — or your event coordinator taps "publish Day 2" from her phone while walking to the car park. No overnight team. No early-morning setup. No bin bags full of yesterday's foam boards.
"On day three, a visiting researcher offered a lunchtime talk. The conference organiser added it from her laptop over breakfast. By the time delegates arrived at 8:45, the screen showed the new session alongside everything else. No reprinting. No email blast. The screen just showed the truth." — Five-day academic conference, GlasgowProgramme displays for small events — when an app is too much and a printout is not enough
Not every event is a 500-person conference. Training days, away days, workshops, seminars, AGMs, and small networking events all have programmes. They have the same problem as large conferences: the programme changes on the day and the printout on the table does not. For a 30-person training day, a single NowBoard screen in the meeting room lobby shows the full programme. For a 50-person AGM, a screen in the entrance shows the agenda. These events do not need a conference app. They need one or two screens showing a clear schedule that someone can update from their phone when things change.
"When the third speaker was delayed in traffic, the marketing manager reordered the talks from her phone while greeting guests at the door. The screen showed the updated order. No printed agenda needed correcting. No awkward announcement." — Law firm client seminarFestival and fringe programme boards — dozens of events, one screen
A NowBoard programme board at a festival information point or venue entrance shows what is on today, filtered by time, venue, or category. When events run late, get cancelled, or are added at the last minute — as they always do at festivals — the programme board updates instantly. The volunteer at the information desk does not need to memorise the changes. The screen behind them shows the current truth.
"When an author cancelled on the morning of day two, the festival coordinator removed the session and added a replacement event that was on the waiting list. The screen at that venue updated before the box office opened. Volunteers arriving for their shift saw the correct programme without needing a briefing." — Literary festival, market townWhy NowBoard is the event signage solution for organisers who need it to work on the day
Set up in minutes, not weeks
Plug a player into a screen, add your programme, and the screen is live. Most event organisers have their first screen running in under 15 minutes. No procurement process. No vendor onboarding.
Update from your phone, mid-event
This is the point. When a speaker cancels at 9am, you open NowBoard on your phone, remove the session, and every screen in the building updates. That is the entire workflow.
Works on any screen the venue already has
Lobby TVs, corridor displays, meeting room screens, a television on a stand from the AV hire company. Plug in a NowBoard Player and the screen becomes event signage. No specialist hardware.
Your event branding on every screen
Set your event's colours, logo, and fonts once. Every screen uses your visual identity. For organisers running events for different clients, each event gets its own branding applied automatically.
Works offline
Venue wifi under load during a 400-person conference is not always reliable. If the connection drops, NowBoard screens keep showing the last update. Delegates never see a blank screen or a spinning loader.
From £10 per Location/month
Ten Locations for a conference: £100/month. No setup fees. No annual contracts. No per-user charges. Cancel after the event if you only needed it for three days. See pricing.
Get your first event screen live in under 15 minutes
Sign up for a free trial
No credit card, no commitment.
Plug in a NowBoard Player
Connect it to any TV or display at your venue via HDMI. Connect to wifi. The player is about the size of a deck of cards and costs around £139.
Build your programme display
Enter session titles, speakers, times, and room assignments. Choose a layout. Apply your event branding.
Go live and update any time
Session moved? Speaker changed? Lunch extended? Update from your phone. Every screen refreshes instantly.
Common questions about event signage
Do I need to buy screens for the venue?
No. NowBoard works on any TV or display with an HDMI port. Most conference centres, hotels, and event venues already have TVs in lobbies, corridors, and meeting rooms. Plug a NowBoard Player into the HDMI port and that screen becomes event signage. The only hardware you need is the player itself (around £139 per screen).
Can I update the programme during a live event?
Yes — and this is the main reason event organisers choose NowBoard over printed signage. Open NowBoard on your phone, change a session time, swap a room, or cancel a talk. Every screen showing that programme updates within seconds. No reprinting, no PA announcement, no walking the building with a marker pen.
Can I show multiple tracks on one screen?
Yes. NowBoard supports multi-track grid layouts that show parallel sessions across columns, with time slots running down the screen. Delegates can see all tracks at a glance and find their chosen session and room.
What about multi-day events?
Pre-load each day's programme before the event starts. Screens switch to the next day's content automatically each morning, or you trigger the switch manually from your phone. No overnight sign changes. No early-morning setup crew.
Can I reuse NowBoard players across different events and venues?
Yes. NowBoard Players are portable. Unplug them after one event, take them to the next venue, plug them into whatever screens are available, and connect to the new venue's wifi. Your layouts and templates carry across — just update the programme details for the new event.
What happens if the venue wifi goes down?
NowBoard screens keep showing the last update. When the connection returns, they sync automatically. Delegates never see a blank screen, a loading spinner, or an error message. This matters at events — venue wifi under the load of hundreds of devices is not always reliable.
How much does it cost?
£10 per Location per month. Ten Locations at a conference venue: £100/month. No setup fees. No annual contracts. No per-user charges. Free 14-day trial to start. See pricing.
Is NowBoard an event management platform?
No. NowBoard is event signage — it displays your programme on screens and lets you update it in real time. It does not handle ticketing, registration, attendee networking, or lead scanning. If you need those things, you need an event management platform like Cvent or Bizzabo. If you need screens that show the schedule and update when things change, NowBoard is what you need.
Your programme changes on the day — your signage should too
Every event has the same moment. A speaker cancels. A session moves room. Lunch runs late. And someone on your team reaches for a marker pen to correct a printed sign that was wrong before the ink dried. NowBoard replaces that moment with a tap on your phone. Change the programme, and every screen in the building shows the new version before you finish your coffee.
No credit card required • Cancel anytime • UK-based support • From £10/Location/month
Questions? Get in touch — we are happy to walk you through how NowBoard event signage works for your next event.